Day-Of Coordination
Starting at $2,750
A perfect option for clients that want to plan their event, but wants a professional coordinator available to answer questions, offer advice, and coordinate all details day-of.
Currently booking 2024. 2025 available to book 1 year prior to your date.
Includes:
Planning services include: Wedding Day
Complimentary consultation
Vendor recommendations and day-of point-of-contact
Design recommendations and proofing of printed materials
Logistics management, checklist, timeline, and event order
1 year and 6 month check in plus accessibility via in-person meetings, email, and phone
Final check-in 2 months prior, attendance at final vendor meetings, and vendor handoff (becoming new point-of-contact)
Set up and tear down day-of (decor provided by Client and/or vendor and tables/chairs provided by and set up/torn by the venue)
Day-of production, execution of event timeline, and point-of-contact
Wedding Day
Produce all wedding day logistics (unlimited time but an average of 16 hours)
Point-of-contact for vendors, wedding party/family, and guests
Assisting the family, wedding party, and guests as needed
Available to pickup dessert in the morning
Set up and tear down day-of (decor provided by Client and/or vendor and tables/chairs provided by and set up/torn down by the venue)
Oversee deliveries and set up of vendor items (decor, floral, entertainment)
Setup of wedding accessories such as guest book, place cards, family photos, etc.
Execute event timeline to ensure everything is running on schedule
Seamlessly deals with unforeseen circumstances
Pinning of boutonnieres and ensuring VIP’s receive flowers
Distribute final payments and gratuities/gifts to vendors
Welcome guests and assist in directing them to ceremony and reception spaces
Line up and cue wedding party/family for ceremony processional as well as cue DJ and ceremony musicians
Coordination of grand entrance, cake cutting, speeches, specialty dances, bouquet/garter toss, and any additional activities
Work with caterer to confirm food timing and logistics
Replenishing of appetizers, desserts, and late night snack
Ensure transportation arrives on time and is running on schedule. Also gives the final go ahead to leave at the end of the evening.
Pack up client provided decor at the end of the night and transfers everything to a secure vehicle
Tear down of vendor decor
Post Wedding
Follow up with venue for security deposit
Any final follow up with vendors
Return rented vendor decor
Deliver donated florals to hope blooms
Add Ons:
Welcome Bag assembly and delivery $250
Rehearsal the day prior $250
Rehearsal dinner or welcome party coordination and attendance $500
Day after brunch or farewell coordination and attendance $500
Additional Travel Fees (if 30 miles outside of Fargo/Moorhead)
Current IRS mileage rate
Current IRS meal + incidental expenses rate
Hotel accommodations
Airplane tickets and rental car
